How to write perfect LOR? Professional LOR? How to write a professional LOR Sample?

Whenever you write a letter of recommendation from the Office, it is important to cover the following points:

• What are your name and designation? In which organization do you work?

Example: Rajesh Veetil, Senior manager in Capgemini India Pvt. Ltd

• How long have you known the applicant? (Give dates.) What is your relationship with the applicant? Are you still in touch with him/her?

Example: Since 2012. Supervisor. Yes, we are still in touch.

• What are the applicant’s responsibilities in the office?

Example: One of her main tasks is to interact with the client (Airtel) and gather requirements for projects and explain the same to the developers and testers and coordinate with them as well as the project managers and client till the completion of any project. As she is Java certified and well acquainted with the language, she writes codes and gets them tested prior to the production movement. She is also responsible for helping the team to meet targets by following the processes involved in production movement. Her role also necessitates extensive interaction with businesses and different concerned teams like change management and technical support.

• State the number of people who worked/worked under or with the applicant?

Example: He currently works in a team of 29 test analysts. He mentors 4 juniors.

• How has the applicant’s career progressed since you have been interacting with the applicant?

Example: He joined Axis Bank in November 2009. There were 10-12 people reporting to me and he was a standout performer among them. In 2010 was promoted to Assistant Manager which highlights his quality work in just a few months. He was further promoted to the grade of deputy manager after the appraisals of 2011-12. He was thus promoted twice in a span of 4.8 years which is remarkable and shows his work quality.

• How would you rate the applicant’s performance at work? Explain with one or two instances. Please mention figures/data/ dates.

Example: his performance was exemplary; he was good at building relationships with the clients through his wittiness and knack to attract people. He was never transactional with clients or fellow colleagues, which is what made him a special employee. He could build a good rapport with influential people in organizations, which got important deals to the bank. Out of the bank with around 40,000 employee strength, he converted the biggest gold coin deal in Axis bank’s history in the financial year of 2010-11 which brought great revenue to the bank. He also received an award for the same in the financial year 2011-12.

• Is there any other specific occasion or incident that highlights the applicant’s abilities? Please give full details explaining the situation, the applicant’s contribution, and the outcome. Please list more than one incident if applicable. (Give dates.)

Example: I still remember the time he part in the innovative competition held by Samsung (Technovate). In total, 26 teams participated, each with between two to five members. The aim of the competition was to develop an innovative application or solution for mobile phones. Arjun was part of the three-member team from the Video Player department chosen to participate. He and his team worked assiduously towards researching various existing and non-existing features, useful and otherwise, and then proceeded to develop solutions for both, Android and feature phone platforms. It was indeed a proud moment for Arjun and his team when they were adjudged as the runner’s up in the competition, having not only provided solutions that were viable but also presented such that the solutions were commercialized.

• Was the applicant a member of any organizational society or forum? (Give dates.)

Example: Apart from his work he is also very active in other activities in our company. He has been an active member of the Yokogawa Cultural committee which is responsible for organizing various technical and non-technical events for all the employees. He is also a member of the corporate cricket team and won matches at corporate sports events.

• Give details about participation/achievements and team/leadership/communication/interpersonal skills. (Give dates.)

Example: She was a part of the team which stood first in a competition called ‘Ad Mad Show’ in Xpressionmania (a week-long annual festival) organized by IBM Club from 16th - 20th June, in this event, they were given a weird sort of product and were supposed to publicize the same using three modes: print media, radio, and television acting. Also, her team stood first in Treasure Hunt organized by IBM Club. She has also been a part of the team which was declared as the first runner-up of the event ‘Tug of War’ organized by IBM club which took place on 17th July. When it comes to leadership, she believes in taking an initiative most of the time and ensures proper coordination among the team members in all possible ways. From projects to organizing the team building activity every Friday, she ensures her job is accomplished beautifully. She has been one of the very important binding factors of the team. She is an extremely intellectual and smart team player. She has commendable communication skills. Her job requires her to deal with different teams in the IBM online portfolio as well as with the client (Airtel) from the very beginning of any project till the end. Her skills have made this an easy task for her. She is very confident which further strengthens her skills. As mentioned by me earlier, he has maintained a strong PR within the firm as well as with the business (Airtel). She has such potential which I am pretty sure will take her to the zenith of success.

• Discuss the applicant’s weaknesses. Elaborate on what the applicant has done to overcome them?

Example: he was very aggressive in the initial phase of his career, which at times shows up in the work that he used to do, which used to at times appear as if he was too pushy to the customers. When provided with feedback, he did not just take the feedback in a positive way but also started working on it by reading online and results were clearly visible in the months to follow, where he used to make a mark by talking about the benefits of the products and then used to leave it to the customers to make the choice.

• Has the applicant undertaken any projects/ research activities? If yes, please list and comment on performance. (Give dates.)

Example: he is mainly responsible for the research & development of Multimedia applications like Video Player & Share Video for Samsung Android smartphones & tablet flagship models. Major Responsibilities include developing and maintaining various features for Video Player & Share Video application. He implemented various features for the android video player application for
Samsung flagship smartphone and tablet models like Samsung Galaxy S4/S5, Galaxy Note 2/3/4, Galaxy Tab S, etc. He also played a significant role in providing android OS Upgrades for the ‘Video Player’ and ‘Share Video’ applications for CDMA smartphones of US, CANADA, and EUROPE carrier operators like ATT, Sprint, TMO, BMC, Orange, Verizon