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How to write an email to College Professors for the Ph.D. program?

Subject: Application for Admission and Financial Aid - Fall Semester 2021

Dear Dr XYZ,

I hope this email finds you well. I am writing to express my strong interest in joining XYZ University as a student for the Fall semester of 2021. Having completed a four-year Bachelor of Technology (B.Tech.) in Computer Engineering from the Technological Institute of Textiles and Sciences, Bhiwani, India in 2014, I am excited about the prospect of furthering my education in a field that aligns perfectly with my passion and expertise.

Upon exploring the university website, I had the pleasure of discovering the remarkable research contributions of the Computer Science faculty, particularly those that resonate with my own areas of interest. It is this alignment that has led me to consider XYZ University as my preferred choice for advanced studies.

In the past two years, I have been deeply immersed in application development for diverse industrial applications. Some of my notable achievements include designing an Information System for Siemens, creating an Office Automation System for the National Horticulture Board, and developing an Employee Toolkit and Library Management System. My experience encompasses a broad spectrum of technologies such as MS SQL Server, Oracle 8.0, PL/SQL, C++, LISP, Visual Basic 6.0, Visual Basic .NET, and more. I am also proud to hold a Microsoft Certified Professional certification. Furthermore, I have had the privilege of practical training during my B.Tech. program, particularly at Siemens Information System Ltd., where I contributed to the development of store management modules within the "Hospital Information System." These modules encompassed critical functions like sales, purchase, inventory management, and accounting.

With an earnest desire to make an original and impactful contribution to the field, I believe that pursuing my studies at the University of Texas at Austin, under your esteemed guidance, would be an invaluable opportunity. I kindly request your candid evaluation of my admission prospects along with consideration for comprehensive financial aid, including fellowships and research/teaching assistantships. I am hopeful that my aspirations and qualifications align with the high standards set by your esteemed university.

Should you require any further information or documentation, please do not hesitate to reach out. I eagerly await your response and would greatly appreciate any insights or advice you may offer. Thank you for your time and consideration.

Warm regards,

[Your Full Name] [Your Contact Information]

Enclosures:

  1. Research Summary
  2. Skills Portfolio
  3. Resume/CV
  4. Course Structure

Research Summary:

Projects Undertaken:

  • Project Name: [Provide a brief summary of the project]
  • Project Name: [Provide a brief summary of the project]
  • ... [List other projects as applicable]

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